Maintenance Reports
What needs doing, when, and roughly what it will cost.
What a maintenance report gives a committee
A maintenance report is the document that tells a committee what needs doing, when, and roughly what it will cost. Not a wish list. A schedule.
Most schemes operate reactively. Something breaks, three quotes get chased, the money comes out of whatever fund has room. That works until two large items fail in the same year.
What it covers
- Condition of common property plant, fabric and finishes
- Items requiring attention now, separated from items to watch
- Indicative timing across the maintenance cycle
- Notes on anything with a safety or compliance dimension
How it relates to your sinking fund forecast
They answer different questions. A sinking fund forecast projects capital expenditure so the fund is adequate. A maintenance report deals with the day to day and the near term, the work that keeps the building serviceable between capital events.
Committees that hold both tend to argue less at general meetings, because the spending has a documented basis.
Who it suits
Bodies corporate with ageing plant, schemes taking over from a developer, and any committee inheriting a building with no maintenance history. Strata managers also commission them when a new scheme comes onto the books and nobody knows the asset condition.
Frequently asked questions
How often should a maintenance report be updated?
Practice varies with building age and complexity. A newer scheme can go longer between reports than a forty year old tower with original plant.
Does it replace a building condition report?
No. A building condition report assesses the state of the building. A maintenance report turns that into a plan of action with timing.
Do you inspect the property?
Yes. An inspector attends and assesses the common property directly.
To arrange a maintenance report, call 07 5573 4011 or email info@seymourconsultants.com.au.
